Office Manager & Personal Assistant to the Managing Director
Nasr City,
Egypt
We are seeking a highly organized, proactive, and resourceful Office Manager and Personal Assistant to support the Managing Director of a dynamic Facilities Management company. This dual-role position requires excellent communication skills, a high degree of discretion, and the ability to manage office operations while providing comprehensive administrative support to the Managing Director. The successful candidate will be pivotal in ensuring smooth day-to-day operations and enhancing the efficiency of executive functions.
Responsibilities
- Office Management Duties:
- Oversee the day-to-day administrative functions of the office to ensure a well-organized and efficient work environment.
- Manage office supplies, vendor relationships, facility maintenance coordination, and equipment servicing.
- Maintain office policies and procedures and ensure compliance with company standards and regulatory requirements.
- Liaise with internal departments (HR, Finance, Operations) to support operational continuity.
- Organize and supervise administrative staff where applicable.
- Coordinate health and safety protocols and ensure the workplace adheres to all relevant legislation.
- Personal Assistant Duties:
- Provide high-level administrative support to the Managing Director, including calendar management, travel arrangements, and meeting coordination.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen emails, calls, and other communications; handle or redirect as appropriate.
- Manage confidential information with discretion and professionalism.
- Assist in the preparation of reports, project updates, and board materials.
- Support the MD in personal administrative tasks as required (e.g., scheduling appointments, personal errands, etc.).
- Attend meetings (as required), take minutes, and ensure action items are followed up.
Must Have
- Bachelor Degree or Higher
- Proven experience as an Office Manager, Executive Assistant, or Personal Assistant, ideally within the Facilities Management, Construction, or related industries.
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
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Ability to work independently with minimal supervision and exercise sound judgment.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and modern office technology.
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High level of discretion and integrity when handling confidential information.
Nice to have
- Experience in a Facilities Management or Real Estate environment.
- Familiarity with project coordination and basic accounting or HR procedures.
- Experience working in a fast-paced, dynamic SME (Small or Medium Enterprise).
- Familiarity with CRM or facilities software tools.
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Basic understanding of contract administration.
What We Offer
We offer Medical insurance, Training Budget, Performance recognition through monthly and annual KPIs promoting best employees per Month and Year, Family-Like working environment.