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Office Manager & Personal Assistant to the Managing Director

Nasr City, Egypt

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We are seeking a highly organized, proactive, and resourceful Office Manager and Personal Assistant to support the Managing Director of a dynamic Facilities Management company. This dual-role position requires excellent communication skills, a high degree of discretion, and the ability to manage office operations while providing comprehensive administrative support to the Managing Director. The successful candidate will be pivotal in ensuring smooth day-to-day operations and enhancing the efficiency of executive functions.  

Office Administration
Communication Skills
Microsoft Office

Responsibilities

  • Office Management Duties:
  • Oversee the day-to-day administrative functions of the office to ensure a well-organized and efficient work environment.
  • Manage office supplies, vendor relationships, facility maintenance coordination, and equipment servicing.
  • Maintain office policies and procedures and ensure compliance with company standards and regulatory requirements. 
  • Liaise with internal departments (HR, Finance, Operations) to support operational continuity. 
  • Organize and supervise administrative staff where applicable. 
  • Coordinate health and safety protocols and ensure the workplace adheres to all relevant legislation. 
  • Personal Assistant Duties:
  • Provide high-level administrative support to the Managing Director, including calendar management, travel arrangements, and meeting coordination.
  • Prepare and edit correspondence, communications, presentations, and other documents. 
  • Screen emails, calls, and other communications; handle or redirect as appropriate. 
  • Manage confidential information with discretion and professionalism.
  • Assist in the preparation of reports, project updates, and board materials. 
  • Support the MD in personal administrative tasks as required (e.g., scheduling appointments, personal errands, etc.).
  • Attend meetings (as required), take minutes, and ensure action items are followed up. 

Must Have

  • Bachelor Degree or Higher
  • Proven experience as an Office Manager, Executive Assistant, or Personal Assistant, ideally within the Facilities Management, Construction, or related industries.
  • Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
  • Ability to work independently with minimal supervision and exercise sound judgment.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and modern office technology.
  • High level of discretion and integrity when handling confidential information.

Nice to have

  • Experience in a Facilities Management or Real Estate environment.
  • Familiarity with project coordination and basic accounting or HR procedures.
  • Experience working in a fast-paced, dynamic SME (Small or Medium Enterprise).
  • Familiarity with CRM or facilities software tools.
  • Basic understanding of  contract administration. 

What We Offer

We offer Medical insurance, Training Budget, Performance recognition through monthly and annual KPIs promoting best employees per Month and Year, Family-Like working environment.

Apply Now!